Your guide to planning the perfect promotional event in Reading Town Centre.
T&Cs
A detailed risk assessment and evidence of current Public Liability Insurance cover (minimum £5 million) must be submitted with the booking agreement.
Due to high demand, all bookings should be made well in advance. We may not be able to accommodate enquiries made at short notice.
• Clients are strictly permitted to use vehicles for transporting event equipment on and off site only before 10am and after 6pm. No vehicle access will be allowed outside of these times.
• While we provide clear instructions for site access and exit, we are not responsible for any breaches of highway regulations committed by clients.
• All support vehicles must be parked off-site for the duration of the event. Parking arrangements are the responsibility of the client. Nearby parking is available at The Oracle Shopping Centre and Broad Street Mall.
• Vehicles which form part of the promotion or event must be fully branded, and must be declared as part of the activity at the time of booking.
• Generators are permitted but must be declared at the time of booking. When using a generator, the event organiser must provide drip trays, spillage kits and fire extinguishers.
• All generators must be super-silenced and be powered by diesel. For public safety, generators must be securely cordoned off using high-visibility safety barriers that comply with local authority or site regulations.
USE OF LPG CYLINDERS
• LPG cylinders must not be placed within 1 metre of fire hazards, including:
• Operating equipment (e.g., generators, heaters, cookers) Flammable marquees, tents, or gazebos. Or other flammable or combustible materials.
STORAGE & HANDLING (LPG)
• Cylinders must be stored upright and secured to prevent tipping.
• Only trained and authorised personnel may connect or disconnect cylinders.
• All cylinders must be checked for leaks, damage, or defects
• All stall operators must hold a current Food Hygiene Rating Certificate of 3 stars or above.
• Copies of certificates must be provided prior to trading.
• Each stall must be equipped with a basin with running water and soap.
FOOD ALLERGIES
• Stallholders must clearly display allergen information for all food and drink items sold.
• Written allergen information must be available on request.
• Electrical equipment is permitted in some instances and must be declared at the time of booking. All equipment must be PAT tested, and a full list of items must be included in the booking agreement.
• Please note that any use of amplification must not cause a disturbance to surrounding businesses or create a nuisance to the public. Sound levels must be kept within reasonable limits at all times.
1.1 "Due Date" means the date when the Hirer has received the invoice from Events Executive.
1.2 "Location" means the site to be used within Reading town centre as specified on the Booking Agreement.
1.3 "Event" means the purpose for which the location has been booked.
1.4 “Hirer” means the representative of the organisation booking the "Event" who pays any fees due.
1.5 "Events Executive" means the Events Executive for the time being of REDA (Reading's Economic & Destination Agency) or any employee appointed by REDA to carry out the duties which would otherwise have been carried out by the said Events Executive.
1.6 "Council" means Reading Borough Council of Civic Offices, Bridge St, Reading, Berkshire RG1 2LU
1.7 REDA means town centre management authority that acts on behalf of Reading Borough Council.
2.1 Payment of all fees must be made in full on or before the due date stated on the invoice. If payment is not received by this date, REDA reserves the right to cancel the booking with immediate effect. Please note that once payment has been received, no refunds will be issued.
3.1 Cancellations must be made in writing at least 7 days prior to the event date. Upon cancellation, the Hirer shall remain liable for the full booking fee, as well as any additional expenses incurred by REDA. The Events Executive reserves the right to vary this provision at their discretion in appropriate cases.