The official magazine for Alpha Xi Delta Fraternity, one of the oldest women's fraternities founded in 1893.
REUNION PLANNING
• Reserve hotel room blocks (if applicable). Mail and email save-the-dates.
With any event, the first order of business is laying out your plan. We love a checklist to help keep things organized. Here are some things to keep in mind, along with timelines.
Ideally, major event planning is best begun well in advance Continue promotion of event.
depending upon location and celebration. If you're gathering less than 10 girlfriends for a weekend getaway, you might be a little bit looser on your timeline. Celebrating a huge chapter anniversary? You might want to start more than a year in advance! Use these guidelines to help you with your planning.
Order formal invitations and thank you notes (if applicable). With the volume of some events, email invites work just fine! Will you be handing out any awards or celebrating membership milestones? Be sure to formally invite those special guests and order whatever you may need to honor them (jewelry, plaques, etc).
Order favors or swag. Don't forget to buy from a licensed vendor!
• Continue promotion of event
•Appoint a chair and form a planning committee if your event is large. If it is on the smaller side, have at least one or two Sisters heading up the planning. Brainstorm tentative dates. Is your reunion centered around another event (ex. Founders' Day)? •Start researching venues and vendors if you need to rent space.
Start working on a budget for the event. Or, if you're planning a girl's getaway, discuss the budget with others who are planning to attend to make sure it's inclusive to everyone's budget.
•Request chapter alumnae lists from Fraternity
Headquarters to help you get the word out about your event.
Finalize the planning committee members and schedule regular meetings to decide elements of the event including promotion. Delegate tasks to different members. •Narrow down event dates and begin promotion.
Camma Nu Chapter Sisters have lunch together monthly in St. Louis. They have been friends for more than 60 years and have many fond memories of their days at Southeast Missouri State University. Pictured left to right is Pat Gravelle, Diane Schulz, Barb Lee, Carol Cobb, Linda Christmann, Phyllis Timko, Sandi Miller, Pat Burkhart, and Kathy Reich.
• Finalize event budget.
•Narrow down venues and caterers, and book them. • Continue promoting the event to Sisters. Consider setting up a Facebook event, group, or GroupMe to help get the word out.
THE QUILL 40